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Confidentiality policy

Updated on: August 21, 2025

1. Introduction

L'Aspect Comptable Inc. (“we”, “our”, “our”) is committed to protecting the confidentiality and security of the personal information of its customers and users. This Privacy Policy describes how we collect, use, disclose, and protect your personal information in accordance with the Act on the protection of personal information in the private sector of Quebec (Bill 25).

2. Personal Information Protection Officer

In accordance with Bill 25, we have appointed a Privacy Officer who oversees compliance with this policy and applicable laws. For any questions or requests concerning your personal information, you can contact him:

  • Name: Philip Sonier
  • Email: info@aspectcomptable.com

3. Personal information collected

We collect personal information that is necessary to provide you with our services. This information is collected mainly via the contact form on our website and during our professional exchanges.

Information collected includes:

  • Name and surname
  • Email address
  • Phone number
  • Business name
  • Services requested and how you heard about us
  • Any other information that is relevant and necessary for the provision of accounting and tax services, which you provide to us voluntarily.

4. Purposes of collection and use

We use your personal information exclusively for the following purposes:

  • Provision of services: To respond to your requests for information, contact you and offer you the accounting and tax services requested.
  • Communication: To communicate with you regarding your file, our services and for any other administrative purpose.
  • Marketing and sending newsletters: With your explicit consent, to send you our newsletters and other marketing communications that may be of interest to you.
  • Site improvement: Anonymized browsing data is used to analyze the performance of our site and improve the user experience.

5. Consent

By submitting your personal information to us via our form, you consent to its collection and use for service and communication purposes. To send our newsletter, your separate and explicit consent will be obtained.

You can withdraw your consent at any time, in particular by using the unsubscribe link in our newsletters or by contacting our Privacy Officer.

6. Sharing and disclosure of information

We do not sell or rent your personal information to third parties. However, we may share them with service providers who help us operate our business. Our main suppliers are:

  • Webflow: Our web hosting platform.
  • Mailchimp: For the management and sending of our newsletters.
  • Google (Google Analytics): For the analysis of traffic and the use of our website.
  • Hotjar: To better understand the needs of our users and optimize our services.
  • Cloudflare: To anonymously record cookie consent preferences.

Your information may be hosted on servers located outside of Quebec. We take the necessary measures to ensure that our suppliers offer an adequate level of data protection in accordance with Quebec legislation.

7.  Retention period and security 

We keep your personal information for a reasonable period of time, necessary to fulfill the purposes for which it was collected (the duration of use for the service), or as long as required by our legal and professional obligations (in particular in terms of taxation).

We have implemented physical, technological, and administrative security measures to protect your personal information from loss, theft, unauthorized access, disclosure, copying, or modification.

8. Cookies

Our site uses cookies (“cookies”) to improve your browsing experience. A consent banner, managed by Finsweet Cookie Consent, allows you to manage your preferences as soon as you arrive on our site.

  • Essential cookies: They are necessary for the operation of the site, in particular to record your consent preference.
  • Analysis and performance cookies: We use Google Analytics And Hotjar to gather anonymous information about how visitors use our site in order to improve our services.

You can change your cookie preferences at any time via the link in the footer of our site.

9. Your rights with respect to your personal information

In accordance with Law 25, you have the following rights:

  • Right of access: The right to request a copy of the personal information we hold about you.
  • Right to correction: The right to request the correction of any inaccurate or incomplete information.
  • Right to erasure (“right to be forgotten”): The right to request the deletion of your personal information, subject to our legal retention obligations.
  • Right to portability: The right to receive your data in a structured and commonly used format.

To exercise any of these rights, please contact our Privacy Officer at info@aspectcomptable.com.

10. Policy change

We reserve the right to change this privacy policy at any time. The “Last Updated” date at the top of this page will be changed accordingly. We encourage you to review it regularly.

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